Letter writing is an art. Many of us find difficult in writing letters in correct manners.also there is a confusion in the method of writing. In spite of their good motives, some letters failing in bringing that movies. Instead sometimes they make some mistakes.
So before starting writing a letter it is better to follow the following suggestions.
Out line
Confirmation
Presentation
Editing
Out line:
First choose the outline of the letter that is whether it is official or personal or business letter etc.
Confirmation:
Confirm the matter you are going to present.
Presentation:
The presentation must be logicwise.
It must be simple.
It must be precise.
It must be easy to understand.
The standard may be increased according to the persons.
Editing:
After finishing the letter this part is essential.Here you to corrections,addition and deletions.These will make your letter
Powerfull .
Letters Of Three Kinds
They are :
Personal letter
Business letter
Official letter
Parts of letter
There are certain norms according to which letters are written.A letter is comprised of six parts.They are
Heading
Inside Address
Salutation
Body of the latter
Complimentary close
Salutation
The letter begins with aheading which is found on the right hand top corner of the page which includes place and date
eg: chennai
april '11
1.Heading in official / business letter may be centered.
2. Inside address :
eg: No.28, west avani moola street, chennai
3. Salutation
It is the formal way of beginning a letter it depends upon the relation to whom the letter is addressed.
eg: my dear ramesh
my dear sister etc,may be used for close relatives.
General and familiar way of addressing is "Dear" in case of concerns-companies-"Dear sir" may be used.
4.Body Of Letter:
Matter should be neat and simple.It should orderly be written.
5.Complementary close:
The letter is closed with a regard or respect to the addresse. Sincerely,is commonly used for all letters. "lovingly' is used only in personal letters."faithfully: is used in Business letters.
6.With Signature-
We end up the letter. Letters should be signed neatly mere initial will not do.therefore full signature should be there.
