Record Management Software: Overview Of Ecm Suite

The fully integrated record management software product suite is categorized according to modules in order to ensure that users understand the functionality available and can purchase only the capabilities they need to solve their business problems. Quality software will have modular architecture and a common code base to ensure that organizations can quickly and easily add additional modules as budgets, business needs or mindshare evolve.

This article will provide a brief overview of the most commonly used capabilities. A quality record management software company should also have an account manager or authorized solution provider to provide guidance in choosing the appropriate elements of a solution as well as additional software functionality specific to an organization's needs.

Business Process Automation Modules provide the tools to eliminate manual labor in transactional processes while improving accountability and ensuring business agility.

E-Forms | Stored as documents in the record management software's system, used to generate workflows and configurable to be interactive, these forms automatically populate fields with existing data and support database validation. These benefits are included whether you choose traditional e-forms, Mobile E-forms for disconnected workers, or forms generated.

Workflow | Automates complex business processes according to defined rules, ensures and validates that internal policies and procedures are followed, enhances interactions that require the input of multiple people, and minimizes labor and risk associated with manual processing.

Business Rules Engine | Designed to foster business agility by allowing authorized business users (e.g., shift or unit managers) to adjust workflow thresholds based on defined parameters to adjust to market conditions, staffing issues, or other dynamic business issues without IT intervention.

Integration for PFU TimeStamp | Through validation by PFU's TimeStamp Service, provides irrefutable proof that the contents of any document in the record management software existed at a point in time and remain unchanged since that time, supporting compliance and accountability initiatives.

Integration for Microsoft BizTalk | A front-end solution for business processes that use data existing in multiple line-of-business applications but also require a user interface in order to expedite the business process.

WorkView | A customizable project management/issue resolution solution for tracking and managing business correspondence and interactions.

Digital Signatures | A system-wide component closely integrated with record management software's workflow module, allowing users to digitally sign documents as well as validate authenticity of each document.

Signature Pad Interface | A real-time signing solution for electronic document images and E-Forms within the software that permanently incorporates a signature into a document for archival.

CONTENT MANAGEMENT MODULES are designed to consolidate and ensure availability of all of an organization's information assets, protect them from unauthorized viewing/modifications, and increase accountability.

Archive Services | Complements the content creation and collaboration functionality with enterprise-class archiving to support retention and disaster recovery initiatives.

Web Parts | Allows users to search, retrieve, view and interact with the software content and automated business processes they need to perform their day-to-day job responsibilities from within their familiar environment.

Contact your local document management company for more information about record management software.