How To Conduct A Golf Tournament Successfully.

This article covers all the aspects required to conduct a golf tournament successfully. To get started, pick a few reliable volunteers and start working.

What is a golf tournament?

Golfers participate to play 18 holes of golf and win prizes for best score, longest drive, worst score, etc. They get a good meal before and after playing. Generally the golf tournament is nothing but having a good game of golf. The game can either be in stroke-play format or the match-play format.

How can money be raised by golf tournaments?

Being the organizer, you can charge registration fees which cover Greens fees, cart rental, Lunch/Dinner. You can also include a donation to the foundation to per person fees. The most effective way to get a substantial income from the event is through sponsorships, contests and raffles.

Selection of the course

The kind of course chosen for the tournament can vary depending upon the level of the golfers participating and the purpose. If you are organizing for the purpose of generating money and to have fun, there is no need of finalizing a difficult course as the venue. The two significant aspects are the cost and the staff.

Pricing

If the per person cost for greens fees and cart are $50 and $20 for the dinner, you can charge $80. Never charge too much per player. The real way to make money is by sponsorships and raffles.

Staff at the Venue

As an organizer, you will be dealing with the staff at the course on regular basis. You might need their help before, during and after the event. They must be helpful and Courteous.

If the cost is too high and the staff is not helpful, you are advised to change the venue.

Registration

The registration form must include

information the player has to bring to the golf course
date and time of the event
what to expect on reaching the course
Contact details of the players
deadline for cancellations

Registering players for your tournament is the most difficult part. Make sure that the deadline is given before two weeks from the time the golf course needs a final count. Also make sure that if a player cancels his registration after the deadline, you don't have to refund. This can avoid last minute cancellations which turn out to be a nightmare.
Sponsors
Sponsorships must be obtained to help offset the cost of running a golf tournament by providing money, services or prizes. You can get sponsorships from friends and business associates

Souvenirs and Mementos

You can give away complimentary gifts to each player on arrival. It can consist anything from snacks, t-shirt, bag of tees or a ball marker. You can encourage your sponsors to give away some of their promotional items. This will gain publicity to them and also save your money.

Prizes

The prizes for winning the tournament, longest drive, closest to the pin etc.
Fun prizes like shortest drive, most balls in water, most putts, worst score on a hole etc.
Prizes for winning the raffle draw.
Other small prizes given regularly.

It is very easy to get all these prizes if you get in touch with a few committed friends and relatives to solicit donations for you.
Things to do

Six Months before the tournament

Choose location
Decide time of the event
Decide whether to have lunch or dinner
Appoint volunteers
Start collecting sponsors and prizes
Develop promotional materials
Start promoting the event

Five months before the tournament

Start registering players

Four months before the tournament

Have a watch at the sponsorships collected
If your break even is not reached, solicit donations

Three months before the tournament

Confirm the availability of the players
Check out other aspects like the menu and gifts

Two months before the tournament

Start picking donations for prizes
Meet with volunteers and check on progress of donation

One month before the tournament

Decide which prize is to be given for which contest
Start stuffing goodie bags
Finalize all sponsorship signage
Monitor the arrangements at the golf course

Day of the tournament

Arrive early
Assign jobs to everyone and make sure they understand it
Set up registration and raffle table
Place signs and banners at the appropriate locations
Confirm all the arrangements

After the tournament

Post scores
Awards ceremony
Vote of thanks
Proceed home

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Tags: Golf Tournament

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