How Google Apps Can Help Your Business

How Google Apps Can Help Your Business

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Aside from email and social networking, Google can also help your business with the Google Apps.

Google Apps is Google's brand of cloud computing. Your data and software are hosted online (or, "in the clouds") instead of the traditional style of desktop computing and location based servers. Using Gmail as the foundation, they have created a full suite of online software. If you are considering this, then youre in good company. According to Google, more than 2 million businesses are currently using Google Apps, with more than 3000 new customers signing up every day.

Heres How Google Apps Can Help Your Business:
1. Maintenance, Upgrade and Investment Free
Power surges, failed hard drives, upgrades and compatibility Google Apps and secondary service providers will worry about that for you while your run your business.

2. Total Mobility
With Google Apps cloud computing, you can be on the go while still having your whole business at your fingertips, regardless of whether you have your laptop or not. You can access your data and software just as long as you have an Internet connection.

3. Simple Collaboration
Now its easier to share files, videos and ideas with other people without the confusing duplication of email. Multiple people can work simultaneously on the same file.

How It Works
Google offers a suite of office tools, such as email, word processing, calendar, spreadsheets, etc. which are hosted online. What makes Google Apps unique from traditional softwares are the Marketplace apps that integrate with Googles primary services. While Google offers the core services, every other imaginable tool is available in the Google Marketplace, allowing users to pick and choose to their needs. They have partnered with more than 50 online service providers, from eFax to MailChimp. While a number of these applications are free, others offer free trials for a period of time, or a minimum number of users. After the trial period expires, these often operate on a monthly fee format.

By its nature, cloud computing allows complex collaboration with colleagues, clients and outsources. For example, when a colleague is added to your group, they can then view and edit documents on your account which is hosted online. This prevents multiple copies of the same document, and it prevents a cluttered in-box from the back and forth of a project proposal.

Why Its Popular
Because Google and their service providers are responsible for everything, including all maintenance and upgrades both to hardware and software, users have nothing to do except use the software and make money. Theres no need for an office IT person or a huge room dedicated to housing your servers.

Because of the ease of collaboration, users can work more effectively and with less confusion. And it costs much less than other options ranging from free to $50 per user per year.

Whos Using It?
Over two million organizations are running Google Apps, ranging from the City of Los Angeles to billion-dollar-giant Avago Technologies with over 4100 users on their system. And of course, Google with more than 20,000 employees is using Apps as well.

Interesting Features
The service is domain based, allowing users to have unique Web addresses for each of their services. The mail program, for example, would be found atmail.yourdomain.com. The same is true for the numerous other components. Its easy to remember and its branded with your domain.

There is an app that links your Microsoft Office programs to Google Docs online. So continue to work as normal, but your documents get backed up online and are available to anyone in your group.

About the Author:
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