Features Of High Quality Record Management Software

Whatever the size of your business, implementing a record management solution will bring a host of benefits to it. This can give you a competitive edge. Quality record management software is the future for the administration and distribution of information because it decreases, considerably, the time taken to manage and access all information within an organization. This can be achieved by referencing all information intelligently, which can be accessed faster, securely, at any time (via intranet or the internet) and in the way that best suits your needs. This article will discuss specific features of quality record management software.

Codeless Connection
High quality record management software contains codeless connection capabilities that allow you to easily 'document enable' third-party applications. This is achieved by creating a link between date fields in the software and the other application. Once this is set up, you can search for documents from your primary application, edit index information and even tell the record management software to scan documents which in turn passes over the index data. All this can be achieved without a single line of program code being required.

Business Process Management
The route or process of a document through your enterprise can be simply achieved with record management software. In the graphical process designer tool, the individual steps of your process are clearly represented. The print functions of the process-designer help you with the documentation and quality management procedures. Users are prompted with personalized messages through the daily flow of information. The mail system alerts users to new, waiting and authorized documents and at any time it can be interrogated to find out at which step a document is situated.

Simple Microsoft SharePoint Integration
Quality record management software offers you a premium option to directly retrieve and load you documents into Microsoft SharePoint Portal Server.

Replication for Backup and Redundancy
One available option allows the record management software's server to exchange documents with other software servers over HTTP(s) protocols. The Site Replication module minimizes your down time, which means data is always available, because it is already present on the backup server. Large amounts of data can be distributed by one central record management software server to another overnight. Access speeds to documents in locations with a slow Internet connection can also be increased.

Indexing & Classification of Many Documents
With quality record management software you are able to process substantial amounts of information from a document source. With this function the capture of varied documents becomes quick, automatically analyzed, classified and indexed.

Web Integration
Integrating the function of a web browser query into your intranet or Web site with the record management software's Web server it is a simple task. If necessary the web server can be adjusted, in such a way, so that it requires the safety certificates for a user. This means the available documents are held under strict control.

Contact your local document management company for more information about their record or document management software and how this software can benefit your business.