You are moving ahead towards making that winning bid. You have done everything by the book. You appointed a Tender Manager and finalised the tender response. Now is the time to work towards that perfect tender documentation presentation.
As a small or medium-sized enterprise, you are striving to make the winning bid. You can succeed in landing a public contract if you make a note of the right approach towards the process. The stage of wrapping up your tender response and putting the elements of the tender together is a highly critical one. This task must be undertaken under your supervision by the Tender Manager.
Once you have all the responses finalised and compiled, sit with your Tender Team and go through the draft. Have another round of discussion if need be and put the stamp on it only if there is a complete agreement that the document is finished. Post the finalising of the draft. You need to fill in the tender document you will use for submitting. This document is your tender response and you must complete it well with all the supportive information. Never succumb to over-confidence. You must double check to ensure that you have completed the tender as per the instructions of the public body. While filling in the presentation, make a note that it must not exceed or fall below the required word or page limits.
If you want to add any further information about your company to assist the client in understanding your potential better, then do so only if you have their written approval. It is mandatory to get written approval from the public body if you are attaching some information which in not required as per the tender advertisement. Get the tender document signed from the authority as deemed fit by the client. If the signature must be of the Managing Director and not the CEO, then follow the rules. You must add a covering letter to your document. This letter should serve like a book index with details of the order of your presentation and a brief description of every point.
Once this is done, you must get the final document checked by not one but two of the trusted seniors on the Tender Team. You do not want your tender to be rejected for falling short of the requirements instead of for reasons like price or quality of work.
Tender Documentation Presentation
To make the right impression on the public body, you must keep your tender response clear and precise. Your document must be in a font size that displays your response correctly and clearly (it is advised to make it one point larger than the public body's tender issue font). Always follow the format of the questions in the original tender document given out by the client. This includes following the order of questions while answering and using the same headings as they have been used in the original client document.
Matching the exact format will make it easy for the evaluators to compare the questions and answers. If your presentation is neat, clear and precise, then it will definitely stand out from the others.
Follow these instructions to ensure that your documentation is perfect and would not be rejected easily.
TED tenders and public contracts can be yours if you take the right path in the bidding process.
