Can I Use My Boxes When Storing Files With An Archive Company?

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In some situations, it just seems easier to store your archival files in your own boxes rather than having to load them into special boxes that are provided to you by your filing company. In many cases, this should be perfectly acceptable. Most companies in the Philadelphia document management business should have no problem allowing you to use your own boxes. You do need to be aware though that there are a few restrictions on what type of boxes you will be allowed to use.

Most of the time, these guidelines are going to be fairly similar between all of the archival companies that are out there. However, there are many different specific guidelines that a given records management firm might have in place. These general rules should give you a fairly clear idea of what you might face, but it always pays to check directly with the company in order to see if they have any specific rules different from those that you normally encounter.

The first rule that you will usually encounter is that your boxes must be unmarked. When you store goods with an archival company they usually try to make it as difficult as possible for anyone without access to their system to understand where given files are stored in the area. If the files are all packaged in unmarked boxes, there is no easy way for a person to identify packages based on box markings alone.

Another thing that will be required is that you only pack your papers in acid free boxes. Boxes that are made out of paper with a high acid content can actually cause damage to paper over time. The acid eats away at the pages and degrades it. Storage companies don't want any acidic boxes in their facility that would cause damage to the papers of their other clients, so you will have to show that you are packing your files in acid free boxes before storing them.

You will also have to make sure that your boxes are the standard size that the filing company uses in their facility. Usually these are just standard sized file boxes. This is important because all of the boxes will be stored on shelves that are built to accommodate a certain size of file box. Not only would an abnormal box make it difficult to fit other boxes next to it, it would also single itself out as belonging to a certain company.


About the Author:
Paul Atkins is a consultant for document records management and document storage companies Philadelphia companies as well as national courier service businesses.



Article Originally Published On: http://www.articlesnatch.com


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