It's important to talk to the right company/person when trying to get a great hotel deal that means someone who has the authority to negotiate or bargain the
hotel rooms rate with you. You can ask to speak to the hotel Sales Manager or if they have a dedicated staff for meeting and event coordinating, speak to the manager of that department. Remember to research comparable room prices in the area online on the sites like chaklo.com so that you'll have a good point of reference to bring to the negotiation table. These travel comparison sites like chaklo.com compare multiple travel sites. It does take some advanced planning to get the best hotel deals, but hotel room prices are more flexible than the common travelers realizes.
Be aware of the off seasons and try to schedule your vacation / seminar during a time when the hotel's business is typically slow. Getting a great hotel room at a great price will always be easier when the hotel isn't full. If you're booking a block of rooms for seminar guests and speakers in addition to the meeting room, you're also more likely to get a better price for both. Several popular Indian hotel chains have extensive planning tools available online so be sure to take advantage of the wealth of information made available.
Once you've got a list of possible venues together, you can start bidding for hotels on the sites like bid2travel.com. At present bid2travel.com is the only Indian site which is arranging online hotel
bid for hotel rooms in Indian hotels. Sometimes hotels do not offer very low rates directly to the individual or the company but they offer the best possible rates through bidding travel sites as bid2travel.com.
Make sure you have the idea of the minimum possible rate for the hotel room which you can get from hotel comparison sites like chaklo.com for Indian hotels. After getting the best possible rates from them you participate in hotel room auction at bid2travel.com and you can
bid for hotel rooms at the lower rate that you are getting online.
Based on the hotels' responses to your bidding, you should be able to narrow down the field of possibilities and schedule some site inspections. To save both money and time, you can use hotel bidding of bid2travel.com as a successful tool.
When you start ONLINE negotiations by bidding for hotel rooms, always remember that everything is negotiable. If the group generates sufficient guestroom and food and beverage revenue, the meeting room rental fees can and should be waived. If you're planning a reoccurring event, you can also use your loyalty as leverage by contacting directly to the marketing team of bidding sites as in the case if India bid2travel.com.
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