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Every company in Singapore should have a company secretary as it is stipulated in the business law in Singapore. Along with the company Director, the secretary must also be a resident in Singapore. The role of a Singapore company secretary in a company is very vital as he/she is bombarded by numerous tasks and responsibilities. Below are some areas in the business that shows how the company secretary functions;

Board Meetings

When it comes to board meetings, the company secretary is obliged to record all the minutes in the meeting as well as maintaining the books and certifying the copies of the minutes. He/she can also coordinate the operation of the companys formal decision making and report machinery.

General Meetings

The basic task of the company secretary when it comes to General Meetings is that he/she is required to obtain internal and external agreement documentation for circulation to the shareholders.

Company Constitution

Ensuring that the company complies with the current constitution and so as drafting and incorporating of amendments in accordance with correct procedures are some of the important task of the company secretary in the area of company constitution.

Shareholder Monitoring

The movement on the register of members to identify an apparent stake- building in the companys shares by potential take over and bidders must be monitored by the company secretary. He/she is also responsible in making inquiries of members if it is beneficial ownership of holdings.

Company Seal

The safe custody and proper use of the company seal will be maintained by the company secretary. If changes will be asked by the government, then it is the company secretary who will take care of it.

Corporate Governance

Advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under the company law and if possible stock exchange requirements is one of the task of the company secretary when it comes to issues of Corporate Governance.

Registered Office

Establishment and administration of the registered office is one of the main obligations of a Singapore company secretary. Keeping and maintaining all the receipts in accordance with the operation of the company and registered office is also a job of the company secretary. Provision of public facilities for the public inspection is also included in the obligations and responsibilities of the company secretary.

Since the company secretary has lots of duties and responsibilities, he/she must possess some basic and essential qualifications in order to prevent some troubles and problems in the company.