7 Key Steps To Planning A Charity Auction

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Many organizations and individuals are finding charity auctions a great way to raise money. In fact, the development of charity auction software is proof of the increasing popularity of charity auctions as fundraisers. Many people are attracted to charity auctions because aside from being profitable, it can be an interesting activity. Be sure to consider the following tips if you are about to start a charity auction:

Coordinate with the auction volunteers

You will need to coordinate with a lot of volunteers and people who can help out with various components of the event. You can group your volunteers into teams assigned with a specific aspect of the event like the publicity, physical setup, aftercare services and others. You should contact possible volunteers about 10 months prior to the event if the fundraiser is a large-scale one.

Come up with a budget

You need to have an estimate of the total money you need for the event. Check if you have enough funds with you to make the preparations possible. Enumerate the specific costs you are expecting in your budget plan such as the expenses for promotions, invitations, lighting and sound equipment rental fees, professional auctioneer fees and other relevant expenses. Start distributing the budget when you already know the expenses you will be incurring.

Set your objectives

After you have set the budget, you can create the goals and financial objectives for the event. Make sure the money you raise will be both sufficient for the fund-raising effort and will also cover the expenses of the event. Ensure that you have achievable, sensible and specific objectives.

Find things that attract bidding

Make the items you will be auctioning as appealing as possible for your target audience. Consider trends and the tastes of your guests. Another thing you can do is create packages and unique products that no one else is making. Buying charity auction software is also a good idea to help you keep track of what you're selling. This is going to be particularly helpful if you are expecting bids on your items to be very high.

Hire an auctioneer

Your auctioneer should be someone reliable and convincing enough to encourage your guests to bid. You can meet with the professional you are considering so you can evaluate in person if he or she is the right choice.

Publicize the event

You need to have a marketing campaign that is effective enough to relay your message to the target audience. Create a marketing plan that details the different promotional media that you can afford or are planning to use such as print ads, TV advertising, newspapers, e-mails and others.

Distribute your invitations

Create a guest list and then give the attendees their invitations 6 weeks before the event. Make sure the invitation will give them an idea of what the event is about and other pertinent information.

Every event needs to be properly planned in order for it to be successful, so remember to take time to evaluate your plans with the other people involved.

About the Author:
Find out how charity auction software can help you plan this type of fundraiser better by checking out http://www.charityauctionstoday.com/charity-auction-software.html



Article Originally Published On: http://www.articlesnatch.com


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