4 Ways To De-clutter Your 2 Drawer Filing Cabinets

One source of office stress is the time and effort it takes just to locate a file in a two-drawer file cabinet. To solve this problem and increase your productivity, develop an organized filing system. Below are four ways you can begin.

1. The best way to avoid paper clutter would be handle it before it gets out of control. That is planning ahead of time what you will do with the documents before it reaches to you. It includes:

- Upon receipt of certain documents you should have set a designated place for it. You first put it in a box before checking it. Once done you can start to file it.

- It would be best to create a pile category and label it such as file read, file responded, file receipts and the like. Designate a place where you can situate these pile categories.

-A trash pile and recycling pile could also be useful. Take some time to look at each file, because some of those in storage may no longer be needed and are just taking up precious space.

2. Identify the files of less importance. You may be keeping some things that are interesting or have sentimental value, but these are better collected in scrapbook than in your filing cabinet.

3. Divide the remaining files into two major categories.

-Action Files - These are the documents that await an action or response from you, such as your bills. They must be kept on top of the two-drawer file cabinet. This is so that you can access them right away and not forget about them.

- Reference Files This type of file basically occupies most of the space of your filing cabinets. To enhance easy accessibility it would be appropriate to categorize each file. Putting in labels would be helpful or you may use different colored folders for each file for identification purposes. Sited below are some basic categories of reference files:

a. Financial Documents - These documents include all your loans, and credit and bank transactions.

b. Property - This includes receipts on any home improvements, bills and receipts for your home loans.

c. Furniture Documents - Among these are the warranties you have kept for the various furniture and fixtures in your home.

d. Tax Reference Files - All your income, medical, family, and mortgage expenses.

Make sure that your main goal is accessibility, no matter which categories you add or subtract from the list.

4. Alphabetical arrangement of files makes it doubly easier to rummage through, even after you have categorized and labeled everything inside. Remember not to hoard in future to avoid cluttering up your file cabinet again. Save only the documents you truly need.

About the Author:
Looking for office file cabinets for your home office? Log on to http://www.woodfilecabinets.net and discover your choices for the best cabinets online. Free reprint avaialable from: 4 Ways To De-Clutter Your 2 Drawer Filing Cabinets.

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